How to Read Your Processing Statement Batch Settlement Report

The batch settlement report is one of the most overlooked sections of a credit card processing statement, yet it contains vital information about your daily transaction processing. Understanding this section can help you catch errors, optimize your settlement timing, and ensure you are receiving the correct funding amounts.

What Is a Batch?

A batch is a group of credit card transactions that are submitted together for processing and settlement. Most businesses create one batch per day, typically at the end of business or at a set time. When you "close" or "settle" a batch, you are sending all of that day's transactions to your processor for payment.

Reading the Batch Report

Your batch settlement report shows: batch date and time, number of transactions in each batch, total sales volume per batch, total refunds per batch, net batch amount, and the date funds were deposited to your bank account.

Common Batch Issues

• Open batches: If a batch is not settled within 24-48 hours, transactions may be downgraded to higher interchange categories
• Missing batches: If a day's transactions do not appear in your batch report, check whether the terminal settled properly
• Batch amount discrepancies: Compare your POS daily report to the batch report. If they do not match, transactions may have been missed or duplicated

Auto-Settlement

Configure your POS system to auto-settle batches at the same time every day. This ensures consistent settlement timing, prevents interchange downgrades, and makes reconciliation easier.

If you need help understanding your batch reports or reconciling your processing statements, Mogil Partners provides complimentary statement reviews. Contact us today.