The Quarterly Statement Review Checklist Every Business Owner Needs

Reviewing your credit card processing statement once is helpful. But a systematic quarterly review is what separates businesses that overpay from those that consistently minimize their processing costs. Here is a comprehensive checklist to follow every quarter.

Effective Rate Calculation

Calculate your effective rate for each of the last three months. Is it trending up, down, or stable? An upward trend may indicate fee increases, interchange changes, or a shift in your card mix.

Fee Comparison

Compare each line-item fee to the previous quarter. Look for new fees that have been added, existing fees that have increased, and fees that do not match your original agreement.

Volume and Transaction Analysis

Review your total processing volume, number of transactions, and average ticket size. Changes in these metrics can explain changes in your fees and help you forecast future costs.

Card Mix Review

Check the breakdown of debit vs. credit and standard vs. rewards/corporate cards. A shift toward higher-cost card types naturally increases your costs — but if the shift is dramatic, it may warrant a change in your pricing strategy.

Chargeback and Refund Analysis

Track your chargeback count and ratio. Review refund patterns. Investigate any chargebacks to understand root causes and implement preventive measures.

PCI Compliance Status

Verify your PCI compliance is current. Check whether you are being charged a non-compliance fee. Complete your annual SAQ if it is due.

Contract Status

Know when your contract expires and when the auto-renewal window opens. Begin evaluating alternatives 90 days before your contract ends.

Mogil Partners conducts thorough quarterly reviews for our clients. Let us help you stay on top of your processing costs.